Executive Assistant

Following our recent funding round, we are looking for an Executive Assistant as we expand our company to support the growth of our flagship product, HoloSuite. They will help our executive team manage our increasing number of client development tasks and provide project management support.    

The successful candidate will be joining a talented team responsible for building the tools and platform that is driving the future of immersive entertainment. 

Responsibilities 

  • Act as the point of contact among executives, employees, clients, & other external partners

  • Support the coordination and management of projects

  • Work with team members to organize, assign, and track projects

  • Take and maintain related meeting minutes and subsequent action items

  • Serve as a point of contact for team to ensure team actions remain in synergy

  • Keep track of and report on projects progress 

  • Manage information flow in a timely and accurate manner

  • Research information as required

  • Manage executives’ calendars and set up meetings

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Provide assistance to Office Manager as needed

  • Make travel and accommodation arrangements (when those days return)

  • Screen and direct phone calls and distribute correspondence (when those days return)

Requirements  

  • Bachelor’s degree in a business or technology related field or equivalent combination of education and experience

  • Excellent organizational and time management skills handling multiple ongoing projects

  • Excellent written and verbal English communication skills

  • Proven ability to collaborate cross-functionally, promoting teamwork and understanding between different types of workers and thinkers

  • Excellent analytical skills to break down and solve problems

  • 2-4 years work experience as an assistant or similar role

  • Excellent Google Doc/Email/Calendar, and Zoom knowledge

  • Enthusiastic team player happy to wear many hats, and excited about participating in a fast-paced and ever-changing startup environment

Preferred Skills

  • Experience with project/product management 

  • Experience with technology company

Location

  • Role is remote based out of Nova Scotia, Canada with operating hours of California (PST). 

Reporting

  • This role reports to the CEO

Please provide a cover and submit your resume to careers+exec-assist@arcturus.studio